When you are part of an organization handling private and secure data, you probably know that you require to properly get rid of those documents by shredding or any other technique of document destruction. Once you have noticed your necessity for document destruction, you have to make a decision of shredding on your own or hire a professional shredding company.
Purchasing shredders and training staff to do the shredding may seem cost effective at first but in reality you are able to save on time and your resources in the long term if you seek professional shredding services. Different shredding companies have services and not all will meet your document disposal needs, the level of quality and level of reliably of their services vary a lot. Therefore it is important that you keep in mind some of the factors below so as to get the right shredding services.
There first thing you should consider is the type of shredding services offered by the shredding company. Normally there are two services that are offered by different company, the first one is onsite shredding which means that all of your private documents are shredded at your facility. In the event that you need to witness the process, then you should pick onsite shredding. Not all have the luxury of hiring the onsite shredding services so if you are keen in saving on the cost then you have the option of choosing offsite shredding which involves shredding your documents on another facility.
Ensure that you ask if the document shredding company is qualified and licensed to operate. The The National Association for Information NAID is the supervisory body of the shredding business. They are mandated to check if the shredding companies are following rules set to define what needs to be done in the critical areas including all from shred size to background check of the employees. You should ensure that you get proof that the shredding company you consider hiring is AAA certified by the NAID as some companies will claim to be certified just to make profit.
Another factor to look at is whether the shredding company actually conducts employee background check. You should never be contented with shredding companies saying that they have a track record of the employees and check their background. It is best that you ask for proof from an independent inspectors who have gone through the background checks and drug tests of all the employees in the shredding company will handle your personal information. It is not enough for a shredding company to simply destroy your document, it is equally a necessity that they train the employees on how to protect your confidential documents.
Take time to understand the prices of the services. This is will ensure that you don’t receive services and in the end you have to incur hidden charges. By asking about the prices you can hire shredding company that is within your financial plan.